Korean Women's Association
  • 09-Jan-2019 to 31-Jan-2019 (PST)
  • Tacoma, WA, USA
  • $19.23 per hour
  • Hourly
  • Full Time

Paid time off, medical, dental, mileage reimbursement, 10 paid holidays, tuition assistance

  1. Purpose of Position

Responsible for handling all aspects of the payroll cycle and all tax reports. 

  1. Essential Duties and Responsibilities
  • Downloads finalized payroll for all counties from Hometrak or Clear Care into a spreadsheet then calculates totals by county caregivers.
  • Updates ADP and Hometrak or Clear Care for new employees.
  • Imports & keys completed counties payroll sheets into ADP.
  • Audit Clear Care & send back to offices for correction.
  • Reconciles ADP with payroll sheets and sends payroll data to ADP.
  • After receiving live checks from ADP, records them in a spreadsheet; then mails them out.
  • Reconciles adjustments for manual checks that were reported on an ADP spreadsheet to Financial Edge.
  • Gives completed reconciliation report to Finance Director.
  • Prepares COPE and Union Dues Invoices for accounts payable for payment every pay period.
  • Prepares SEIU Training invoice for accounts payable for payment every pay period.
  • Responds to employment verification requests.
  • Process correct garnishment calculations and compliance.
  • Enrolls and terminates employee benefits in the ADP system.
  • Prepares report on union dues owed.
  • Checks SEIU insurance bill with active payroll deductions.
  • Respond to payroll queries from employees in a timely manner.
  • Assists with preparation for all counties, programs, and accounting audits.
  • Prepares L & I report and sends it to The Washington state department of Labor Industries.
  • Prepares unemployment report and send it to 501 agency.
  • Maintains all the tax (L&I, SUT and 941) binders.
  • Attend all meetings and trainings as required.
  • Assists with special projects as assigned.
  • Understand proper taxation of employer paid benefits.
  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc).
  • Process manual checks. 
  • Develop ad hoc financial and operational reporting as needed.
  • Fill-in as front desk assistant as scheduled.
  • Ensure that employee payroll processing is in compliance with federal and state laws.
  • Assist in payroll accounting, transactions, reporting, stop payments and other operations.
  • Review payroll reports and timesheets for correctness before payroll transactions.
  • Analyze payroll issues and recommend corrective actions.
  • Maintain payroll system up-to-date and accurate.
  • Maintain employee payroll records and timesheet data for future references.
  • Process 401K/ROTH each pay period transfer data to TransAmerica.
  • Process year end 401K/ROTH report transfer data to PPA. 
  1. Position Requirements and Qualifications
  • Must pass criminal history and reference checks.
  • Ability to deal sensitively with confidential material.
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Decision-making, problem-solving, and analytical skills.
  • Organizational, multi-tasking, and prioritizing skills.
  • Working knowledge of payroll best practices.
  • Strong knowledge of federal and state compensation regulations.
  • Strong PC skills including proficiency in Excel.
  • Ability to work with people of diversity.
  • Working knowledge of ADP payroll system. 
  • Educational Level

High school diploma, GED or foreign equivalent. Associate degree in accounting is preferred.

3.2      Experience

Minimum 2 years of experience processing payroll and related functions. 

  1. Working Conditions
  2. Environmental parameters:
  3. Ability to work in an office environment; and
  4. Ability to drive to different locations.
  5. Physical Demands:
  6. Type: sedentary work ability to perform administrative duties.
  7. Ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force

frequently or constantly to lift, carry, push, pull or otherwise move an object.

  1. Work involves sitting most of the time, but may involve walking, standing, reaching, twisting, bending and driving. 
  1. Work Schedule

Available to work full time 40 hours per week. 

  1. Aptitude Requirements
  3. Analytical:
  4. Ability to apply principles of logical thinking, to define problems;
  5. Ability to collect data;
  6. Ability to establish facts and draw valid conclusions;
  7. Ability to solve practical problems; and
  8. Ability to interpret a variety of instructions furnished in written, verbal, diagrammatic or schedule form.
  9. Communication:
  10. Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of the position;
  11. Ability to record and deliver information;
  12. Ability to speak distinctly and listen carefully in order to communicate effectively on all levels;
  13. Ability to draft work related documents;
  14. Ability to log in data and draft data summaries;
  15. Ability to answer inquiries from participants; and
  16. Ability to follow rules and policies of the company.
  17. Administrative Detail:
  18. Ability to complete forms, record and locate data accurately; and
  19. Ability to pay close attention to detail and accurately distinguish data.
  20. MANUAL
  21. Motor coordination:
  22. Ability to accurately reach, feel or handle equipment used in daily routine.
  23. Finger dexterity:
  24. Ability to pick, pinch or otherwise work with fingers to operate above equipment.
  25. Manual dexterity:
  26. Ability to seize, hold, grasp, turn or otherwise work with hands to operate above equipment.
  27. VISUAL
  28. Near vision:
  29. Clarity of vision at 20 inches or less.
  30. Mid-range vision:
  31. Clarity of vision at distance of more than 20 inches and less than 20 feet.
  32. Far-range vision:
  33. Clarity of vision at 20 feet or more.


Note: The requirements for this position are indicative of the physical and mental capacities needed to satisfactorily perform the duties for the position. Reasonable accommodations, as required by the Americans with Disabilities Act will be granted wherever possible. The above job description is not comprehensive. The job responsibilities may include other duties. This job description also does not constitute an employment agreement between KWA and the employee. KWA may change the job duties as it determines to be necessary or useful to meet its needs.

Korean Women's Association
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